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EXECUTIVE SUMMARY INTERNATIONAL BOARD OF DIRECTORS MEETING , HAMBURG, GERMANY APRIL 10-15, 2010
1. Honolulu, Hawaii, USA was chosen as the site for the 2015 International Convention.
2. Chicago, Illinois, USA was chosen as the site of the 2017 International Convention for the association’s 100th Centennial Celebration.
CONSTITUTION AND BY-LAWS COMMITTEE
1. Reviewed a constitutional complaint filed by the Lions Club of Chennai Ashok Pillar and Lions Club of Madras Greater in District 324-A1 (India), affirmed the final decision issued by the Multiple District Conciliation Committee, upheld the complaint and rejected the District 324-A1 redistricting proposal. Deemed all matters raised and relating to this complaint concluded and that this decision is final and binding on all parties, District 324-A1, and all clubs in District 324-A1.
2. Removed Wichaidid Chalin from the office of district governor in District 310-B (Thailand) for failure to comply with the final and binding decision of the majority of conciliators in a Multiple District Dispute Resolution complaint and for supporting litigation involving Lions matters. Declared that Wichaidid Chalin shall not be recognized in the future as a Past District Governor by Lions Clubs International or any club or district, and that he shall not be entitled to any privileges of such title. Declared that the vacancy created in the office of district governor in District 310-B shall not be filled and that the district governor elect of District 310-B shall serve as the acting district governor until the 2010 International Convention.
3. Canceled the Krabi Lions Club in District 310-B (Thailand) due to the failure of the club’s members to comply with the directives of the Association’s Legal Division and comply with the final and binding decision of the majority of conciliators in a Multiple District Dispute Resolution complaint. Declared the former club and its former members are no longer recognized by Lions Clubs International, Multiple District 310 and District 310-B, that the former members have no membership rights or privileges within the Association, the multiple district or the sub-district, and that any and all previous rights and privileges of the former members to use the name “Lions,” the Association’s emblem, or any other insignia of the former club or the Association, including any previously held Lions offices or titles, are forfeited.
4. Revised Chapter III and Chapter XV of the Board Policy Manual to replace the term “spouse” with “one adult companion” as deemed appropriate.
5. Adopted resolution to be reported to the 2010 International Convention to transfer Article IX, Fees and Dues, of the International Constitution in its entirety to the International By-Laws as a new Article XII and renumber the remaining Articles of the International Constitution and International By-Laws.
CONVENTION COMMITTEE
1. Established convention registration fees for the 2011 Seattle Convention. The fees will
remain the same as the 2010 Sydney Convention. The regular convention registration deadline was changed to March 31. The late registration fee will begin April 1 through on-site in Seattle.
2. Modified Chapter VIII of the Board Policy Manual to replace the term “spouse” with
“adult companion” or other appropriate variations.
DISTRICT AND CLUB SERVICE COMMITTEE
1. Canceled the charter of the Onteora Lions club (District 20-O) with 10 members.
2. Filled three vacancies for the position of District Governor Elect.
3. Approved the redistricting proposal for District 324-C5 to take place at the close of the 2010 International Convention.
4. Approved the redistricting proposal for District 324-A5 to take place at the close of the 2010 International Convention subject to the payment of all past due club accounts over US$50 by May 15, 2010.
5. Recognized Ukraine as a provisional region with nine clubs and 229 members.
6. Agreed to include the names and contact information for Coordinating Lions and Lions
who serve as provisional region and zone chairpersons in the International Association of Lions Clubs Vital Information and the International Association of Lions Clubs International Directory.
7. Recognized the undistricted clubs in Beijing, China as Provisional District 385 at the close of the 2010 International Convention.
8. Appointed Lion leaders recommended by the local Lions of provisional districts to serve as District Governor for the provisional district for the 2010-2011 Fiscal Year.
9. Revised the 2009-2010 Excellence Awards to make the award more attainable. The 2010-2011 Excellence Awards were redesigned to further support team work and make the award more flexible.
10. Revised Chapter V of the Board Policy Manual to clarify and streamline the status quo and reactivation process.
11. Revised Chapter IX of the Board Policy Manual to replace the term “spouse” with the term “companion,” clarify that a provisional district reaches full district status when the district has a minimum of 35 clubs and 1,250 members in good standing at the close of the year, and clarify the process of reapplication when a redistricting proposal is rejected or found incomplete.
12. Revised Chapter X of the Board Policy Manual to encourage Guiding Lions to become certified and to eliminate the previous Guiding Lion Award.
FINANCE AND HEADQUARTERS OPERATION COMMITTEE
1. Approved the 2009-2010 Forecast, reflecting a surplus.
2. Approved Charles Schwab Trust Company as Corporate Trustee of the Retirement Income Plan.
3. Approved an additional US$50,000 for the 2010-2011 March/April board meeting.
4. Approved use of “one adult companion” to replace “spouse” in Board Policy Chapter XII
International Office & Staff, Chapter XXII Speaking Engagements, Travel Rules and Reimbursement and Executive Officer Travel and Expense Reimbursement Policy.
5. Approved revisions to Club Suspension and Cancellation Policy in Board Policy Chapter
XI as follows:
Club Suspension and Cancellation
A club, which has an unpaid balance in excess of US$20 per member or US$1,000 per club, whichever is less, outstanding past 120 days will be suspended, including the suspension of the club’s charter, and all the rights, privileges, and obligations of the Lions club.
In the event the club does not acquire good standing, as defined by board policy, on or before the 28th day of the month following suspension, the club’s charter will be automatically cancelled. The cancellation of a club for financial suspension may be rescinded within 12 months from the date of the cancellation, in the event the club has paid their account balance in full and a completed reactivation report is received.
Any club that has been approved for a payment plan by the Finance Division will not be suspended, so long as it continues to fulfill its obligation per the approved payment plan.
6. Approved revisions to Chapter XXII Paragraph B.2. of the Board Policy to include Australia, New Zealand, Papua New Guinea, Indonesia and Islands of the Pacific Ocean forum to be scheduled the fourth full week of August or first full week of September.
7. Approved housekeeping revisions to the Executive Officer Travel and Expense
Reimbursement Policy.
LCIF
1. Updated the language in the Investment Policy Statement regarding charitable gift
annuities held in California.
2. Approved that implementation begin for the formation of a LCIF Steering Committee, an
advisory body, with appointments to the first committee and policy changes to be considered at the June 2010 meeting in Sydney, Australia.
3. Approved changes in the materials used to manufacture Progressive Melvin Jones
Fellows (PMJF) pins.
4. Authorized staff to request the return of LCIF grant funds and, if necessary, pursue legal
action, from the project management of several seed grants with reports that are significantly past due.
5. Renewed membership in the amount of US$56,560 to the International Agency for the
Prevention of Blindness (IAPB).
6. Transferred US$1.5 million in unobligated funds of the SightFirst annual grants budget to
the next fiscal year.
7. Approved 64 Standard, International Assistance and Core 4 grants totaling
US$2,504,948.
8. Tabled two grant applications.
9. Denied one grant application.
10. Approved membership in the amount of US$7,500 to the World Wide Hearing coalition.
11. Approved a US$50,000 grant to the Hear Us Roar program to support a one-year pilot
project for hearing care services.
12. Selected three finalists for the 2010 Humanitarian Award.
13. Approved membership in the amount of US$20,000 to the Clinton Global Initiative
(CGI).
14. Updated signatories at the foundation’s Scottrade account, in order to facilitate donations
of securities.
15. Revised LCIF’s Rules of Audit in the Board Policy Manual.
LEADERSHIP COMMITTEE
1. Added one Senior Lions Leadership Institute to the 2010-2011 Institutes/Seminars
schedule to support the development of Lions leaders on the African continent, contingent upon approval of requested funds.
2. Added one Faculty Development Institute to the 2010-2011 Institutes/Seminar schedule to support the development of Lions faculty on the African continent, contingent upon approval of requested funds.
3. Changed the Multiple District Leadership Development Funding Program to include a
funding provision to support local training of second vice district governors.
4. Endorsed concepts presented by the Joint Committee on MERL related to increased
integration of local membership growth efforts and Global Membership Team efforts and an enhanced focus on and support of leadership development at all levels of the association.
5. Revised Chapter XIV of the Board Policy Manual replacing the term “spouse” with “one adult companion” for expenses incurred by the incoming president, chairperson and vice chairperson of the District Governor-Elect seminar.
6. Revised Chapter XIV of the Board Policy Manual replacing the term “spouse” with “one adult companion” concerning District Governor-Elect seminar faculty members.
7. Revised Chapter XIV of the Board Policy Manual moving policy related to an orientation session for adult companions during the DGE Seminar.
8. Revised Chapter XIV of the Board Policy Manual related to availability of District Governor Team Manual.
LONG RANGE PLANNING COMMITTEE
1. Approved a recommendation from the Finance and Headquarters Operation Committee
for a dues increase proposal of US$4 projected to be introduced over two years beginning in 2012-2013 when projections show cash flow will no longer be sufficient despite ongoing cost saving measures.
MEMBERSHIP DEVELOPMENT COMMITTEE
1. Established that, effective immediately, the continental area of Africa, inclusive of its
Lions districts and undistricted countries, shall be a distinct area within the association and be afforded administrative and operational support similar to that of other constitutional areas in the association.
2. Concurred that once Africa exceeds a qualified and verified total membership of 30,000,
the Constitution and By-Laws Committee shall draft and present a constitutional amendment recognizing Africa as its own constitutional area in the association, subject to approval by the LCI Board of Directors in office at the time, for consideration by the delegates at the next international convention thereafter.
3. Denied the Lions Club of Hod Hashron’s protest regarding a new club.
4. Agreed to support the MERL restructuring recommendations and work to integrate
membership, extension and retention into the District Governor Teams and the Global Membership Team.
5. Accepted the requirement that 75% of cyber club members reside or work in the same
multiple district.
6. Approved a change to Board Policy for returning charter fees to clubs that are still
pending at the end of the fiscal year.
7. Deleted language in the Board Policy Manual concerning the field operation manager’s
spouse travel as referred to in another section of Board Policy.
8. Concurred with updating the Board Policy Manual to reflect the Membership Programs
and New Clubs Marketing Department’s recently-designated name change.
PUBLIC RELATIONS COMMITTEE
1. Amended criteria for multiple districts/single districts and districts application for consecutive year public relations grants after January 1 of each year.
2. Established an essay contest for blind and visually impaired children beginning in Lion year 2010-2011.
3. Established a new Lion Recognition Award Medal beginning in Lion year 2010-2011.
4. Amended the Lions Clubs International Vital Information to include personal contact
information for surviving spouses and partners of deceased past international presidents and past international directors, beginning in Lion year 2010-2011.
5. Approved posting of the International Directory on LCI’s Web site and
discontinuation of printed copy, beginning in 2011-2012,
6. Clarified that once a Lion announces his/her candidacy for district governor, vice district governor, council chairperson, international director, or international executive officer, neither the candidate nor a member of his/her immediate family (mother, father, spouse, siblings, children or in-laws) may serve as editor or on the magazine committee of any official edition of Lion magazine and concluded that a candidate is considered announced when endorsed by his/her club, district (sub, single, multiple, whatever the case may be).
SERVICE ACTIVITIES COMMITTEE
1. Changed the name of the International Activities and Program Planning Division to Service Activities Division.
2. Approved a cooperative alliance between Lions Clubs International and the International Guide Dog Federation.
3. Named the recipients of the 2008-2009 Top Ten Youth Camp and Exchange Chairperson Award.
4. Modified board policy related to the nomination criteria for the Leo Club Program Advisory Panel.
For more information on any of the above resolutions, please refer to the LCI Web site at http://www.lionsclubs.org/ or contact the International Office at 630-571-5466.
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